Run every university grant and scholarship on one platform.
From inbound research grants to outbound scholarships, awards, and community programs, with the reporting every funder demands.
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Organizations worldwide
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Countries that we are active in
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Social Impact projects managed through Optimy
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What every university grants office juggles every term.
Research grants, scholarships, corporate partnerships, community programs, each with their own rules, funders, and committees. Here's what university grants teams tell us every week.
Grants tracked across departments with no central view, and evaluation committees spread across faculties and external reviewers.
Scholarship applications still run by email and PDF, with no structured pipeline.
Different funders require different compliance formats, and reporting on research outcomes is manual and slow.
Student and applicant data protection is hard to standardize across programs and faculties.
Built for every role behind university grantmaking.
Head of Grants Office
Coordinate research grants, scholarships, and community programs across every faculty. Track each program against your institution's mission.
Grants Officer
Automate intake, eligibility screening, scoring, document collection, and applicant communication, across research applications, scholarship submissions, and partnership requests.
Compliance & Reporting Officer
Different report formats per funder, generated automatically. Every decision logged with timestamp, user, and context.
From application to impact, across every funding stream
Optimy maps every step of your grant programs, from open call to funder report.
Translate your institution's mission into funding programs
Workshop with your grants office and faculty leads. Your research priorities, your scholarship policies, your partnership criteria, translated into the programs you'll run.
Configure each program to its funder requirements
Eligibility rules, scoring criteria, approval workflows, and reporting templates set up per program and per funder.
Receive applications from researchers, students, and partners
Branded portals per program. Research applications, scholarship submissions, partnership requests, community proposals, collected through one searchable pipeline.
Pre-screen and vet applicants automatically
Short eligibility questionnaires filter ineligible applications before the full form. Compliance flags surfaced before any funding decision.
Score, shortlist, and run committee or peer review
Every application ranked against your weighted criteria. Shortlists routed to academic committees, external peer reviewers or evaluation panels.
Decide, disburse, and document
Branded acceptance and rejection notifications. Payments scheduled per program rules. Every decision documented per applicant.
Manage funding agreements and coordinate follow-up
Funding agreements generated from templates and signed in-platform. Researcher and scholarship deliverables, fund usage, and reporting milestones tracked per record.
Report to every funder, in every format
Outcome surveys, milestone reports, and impact summaries for funding bodies, research outcomes for governmental programs, scholarship reports for funders, and community impact reports for partners.
Ready to see what end-to-end looks like for your university's funding programs?
Watch a 2-minute demo. We'll show you how Optimy fits your grants office, your faculty structure, and your multi-funder reporting cadence.
Built for university grants offices that move fast, without raising an IT ticket.
Configurable to fit how your institution's grantmaking actually runs.
Smart Application Forms
Branded forms per program, conditional logic, multi-language, auto-screening. Tailored intake for research, scholarships, and partnerships.
Automated Workflows
Optimy routes applications, assigns reviewers, escalates approvals, and triggers reminders, across every program and faculty.
Scoring and Evaluation
Define your criteria per program. Score every application automatically. Run peer review and academic committee evaluation.
Native Reporting and BI
One-click reports, embedded charts, custom dashboards. Funder-specific templates from one shared dataset.
First-class security
GDPR-native, ISO 27001 certified, hosted on AWS in EU, US, Canada, and Switzerland. SSO, role-based access, full audit trail.
Configurable without IT
Add programs as you grow. Change forms, workflows, and scoring rules directly, no dev support.
Trusted by universities from federal research institutions to business schools.
From Swiss federal universities to global business schools and research institutes, Optimy powers higher education institutions managing complex, multi-funder grant portfolios.
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Multiple grant and scholarship programs centralized with structured committee review and full audit trail.
Complete scholarship lifecycle in one platform, from application intake to final payment, with 100% applicant reply rate.
Research grant management and sponsorships unified in one platform, with structured funder reporting from day one.
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Frequently asked questions from university grants offices.
From multi-funder reporting to student data protection, here's what universities evaluate before moving forward.
Talk to a specialist.
We'll walk you through how Optimy fits your university's grant portfolio, scholarship programs, and reporting obligations to every funder.
