Research grants, scholarships, community programs
Optimy brings all of them into one centralized, auditable platform
less time creating reports vs. Excel-based processes
of funded projects tracked with structured outcome data
faster to configure without IT or vendor support
GDPR compliant, ISO certified, AWS infrastructure in Europe
Four funding flows. One platform to manage them
Optimy handles every type of grant and funding program a university manages — from incoming research funding to outgoing scholarships.
Manage inbound research funding from government bodies, EU programs, and private funders with full compliance tracking
Run structured scholarship programs with online applications, merit scoring, committee review, and payment disbursement
Manage grant relationships with corporate partners, including deliverable tracking, reporting, and renewal workflows
Administer outreach and social impact programs with impact measurement built in from the start
What university grant offices deal with every single day
Here are the operational challenges we hear most often
Grants tracked across departments with no central view
Scholarship applications managed by email and PDF
Different funders require different compliance formats
Reporting on research outcomes is manual and slow
Evaluation committees spread across faculties and external reviewers
GDPR compliance across student and applicant data
For every type of university program
Optimy adapts to your institution's specific workflows, governance structures, and reporting obligations
Centralized grant portfolio across all faculties
One dashboard showing every active grant. No more chasing faculty offices for updates
Multi-funder compliance in one place
Configure separate forms, reporting templates, and eligibility rules per funding body
Structured peer review
for funding decisions
Manage evaluation committees with role-based access, anonymous scoring, and automated aggregation of reviewer assessments
Deliverable tracking and milestone payments
Link payment schedules to project milestones. Trigger disbursements when deliverables are confirmed. Track progress against grant conditions in real time
Branded student application portal
Students apply online with structured forms, required document uploads, and automatic acknowledgment. Applications arrive complete or are flagged for follow-up before entering the review queue.
Merit and need-based scoring side by side
Define separate scoring dimensions for academic merit, financial need, research alignment, and community contribution. Automatic scoring surfaces the strongest candidates without manual ranking.
Selection committee coordination
Academic and external committee members review shortlisted candidates through a controlled portal — scoring independently, comparing results anonymously, and reaching consensus faster.
Award notification and payment scheduling
Notify successful and unsuccessful applicants via branded templates. Set payment schedules linked to academic milestones: enrollment, semester completion, or thesis submission.
Centralized request intake
One branded portal replaces the inbox chaos. All requests flow through smart forms.
Centralized request intake
One branded portal replaces the inbox chaos. All requests flow through smart forms.
Centralized request intake
One branded portal replaces the inbox chaos. All requests flow through smart forms.
Centralized request intake
One branded portal replaces the inbox chaos. All requests flow through smart forms.
Universities and research institutions that trust Optimy
From Swiss federal universities to business schools and research institutes — supporting higher education institutions managing complex, multi-funder grant portfolios
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Multiple grant and scholarship programs centralized with structured committee review and full audit trail.
Complete scholarship lifecycle in one platform, from application intake to final payment, with 100% applicant reply rate.
Research grant management and sponsorships unified in one platform, with structured funder reporting from day one.
Built for the complexity
of academic grant management
Purpose-built for organizations managing multiple funding types, multiple funders, and multiple stakeholder groups from one institution
Multi-program Application Portal
Separate portals for research grants, scholarships, and community programs
Structured Evaluation and Peer Review
Scoring criteria per program, role-based access for academic and external reviewers, and automated result aggregation
Milestone-based Disbursements
Link grant payments to project deliverables or academic milestones. Release funds when conditions are met
Funder-specific Reporting
Separate report templates per funding body from the same dataset
GDPR and Academic Data Security
GDPR-native, ISO certified, AWS-hosted in Europe
Configurable by the Grants Office
Your team changes forms, workflows, and scoring criteria directly — no IT ticket required
What university grant offices ask us most often
From handling multiple funding sources to managing sensitive student data
See how it works for your institution
A 30-min demo tailored to your grant programs, funder mix, and governance structure.
For research offices and scholarships teams
Practical guides and tools designed for the specific demands of university grant management
How to run more Grants with less effort
Learn how to gain operational efficiency in grant management by removing manual work, reducing rework, and building systems that scale without increasing cost or risk.
How to evaluate the real impact of your grant program
Learn how to evaluate the real impact of your grant program by embedding measurability, ROI logic, and decision-ready data into day-to-day operations.
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