Public money requires transparent processes
Optimy gives you the structured, auditable grantmaking infrastructure that public accountability demands
of decisions logged with full audit trail
of annual report data from the platform
faster to configure vs. legacy grantmaking tools
GDPR compliant, ISO certified, AWS infrastructure
The operational reality of running a public grant program
Public foundations face high application volumes, strict accountability requirements, and the need to justify every decision to stakeholders
Every decision must be fully justifiable
Application volumes outpace capacity
Multi-stakeholder reviews are hard to coordinate
Proving outcomes to funders and the public
Regulatory compliance across jurisdictions
Knowledge disappears when people leave
Built for the full
stakeholder ecosystem
Optimy gives each group the right access and the right tools — all connected in one platform
Applicants
Apply for funding through your branded public portal
Program Officers
Manage intake, scoring, and applicant communication
Evaluation Committee
Review shortlisted projects via peer review portal
Oversight Bodies
Access transparent data and full decision trails
Structure at every stage
Optimy enforces rigorous process standards while giving your team flexibility to run programs that fit your mandate
Branded public portal with eligibility pre-screening
A short eligibility questionnaire filters out ineligible applicants before they access the full form — reducing review burden without excluding anyone unfairly.
Multi-language and multi-region support
Run programs across languages from one platform. Each open call can be configured in multiple languages with region-specific eligibility rules applied automatically.
Structured forms with required fields
Conditional logic and upload validation ensure submissions are complete before entering the review queue — eliminating back-and-forth with applicants.
Automated acknowledgment and status updates
Every applicant receives an automatic acknowledgment and can track their status through a self-service portal. Your team stops answering status enquiries.
Criteria-weighted automatic scoring
Define your evaluation criteria and weights once. Every application is scored automatically, producing a ranked shortlist before your committee convenes — consistent, defensible, and fully documented.
External committee peer review portal
External evaluators review shortlisted applications through a controlled portal. They score independently, see aggregated results, and compare anonymous assessments — with every action timestamped.
Conflict of interest management
Restrict evaluators from reviewing affiliated organizations. Governance standards enforced at the system level — not dependent on individual discretion.
Delegation and escalation workflows
Route applications automatically based on program area, geography, or funding amount. Set escalation rules for board or director approval. All steps documented for audit.
Impact dashboards for public accountability
Show oversight bodies exactly what their money funded. Beneficiaries reached, geographic distribution, sector coverage, and program outcomes in real-time dashboards shareable externally or embedded in annual reports.
Automated grantee outcome surveys
Structured surveys at defined milestones collect quantitative outcomes, qualitative stories, and evidence — building your impact evidence base automatically over time.
Full audit trail for every decision
Every action is timestamped and linked to the user who performed it. Reviewers, scores, approvals, rejections, and communications are all preserved and exportable for audits or public reporting.
Native BI and one-click annual report data
Generate charts, export clean datasets, and share dashboards with funders and government bodies. Up to 78% of your annual report data comes directly from the platform.
Public institutions that trust Optimy with their grant programs
From government-linked foundations in Europe to public development funds and cultural institutions, we supports the transparency and accountability that public programs demand
Full audit trail on all grant decisions, with structured evaluation aligned to the Institute's human rights mandate
Multi-language programs managed centrally, with structured review workflows and full government reporting
Grants and sponsorships in one platform, with audit-ready reporting accessible to municipal oversight bodies
The features you need
A configurable platform purpose-built for the accountability, transparency, and multi-stakeholder governance that public programs require
Full Audit Trail by Default
Every action, score, decision, and communication automatically logged with timestamp, user, and context
Peer Review
External evaluation committees with controlled access, anonymous scoring, and comparative dashboards
Multi-language & region
Open calls in multiple languages with region-specific eligibility rules and document requirements per applicant location
Accountability Dashboards
Beneficiaries reached, budget utilization, geographic distribution, and program outcomes
Configurable Without IT
Your team makes changes directly without dev support or vendor tickets
GDPR and Public Sector Security
GDPR-native, ISO certified, AWS-hosted in Europe
Questions public institutions ask us most often
From procurement requirements to audit readiness — what teams from government-linked foundations ask before moving forward
See how it works for
you
A 30-min demo tailored to your program structure, governance requirements, and public accountability obligations
Content for public sector grant practitioners
Practical guides and frameworks to help public foundations design more transparent, efficient, and impactful grant programs
How to run more Grants with less effort
Learn how to gain operational efficiency in grant management by removing manual work, reducing rework, and building systems that scale without increasing cost or risk.
How to evaluate the real impact of your grant program
Learn how to evaluate the real impact of your grant program by embedding measurability, ROI logic, and decision-ready data into day-to-day operations.
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