Less admin time
within 12 months of going live
Applicant reply rate
automated, every cycle
Of annual report data
generated from the platform
Faster to configure
than legacy grantmaking tools
Your NPO distributes grants and runs programs for others
You run open calls and manage applications from partner organizations or communities
You coordinate volunteers at scale and need to track hours, validate participation, and report to donors
You operate across multiple countries and HQ needs full visibility over regional decisions
Your grantmaking budget is EUR 8M or more annually
You are primarily seeking grants, not distributing them
Your organization applies for grants from corporate foundations or government bodies
You need a tool to manage your fundraising pipeline or donor relationships
You are a small NGO without a formal grantmaking or program distribution function
You do not have partners, subgrantees, or community programs that you fund and monitor
The operational reality of running programs at this scale
When your organization spans dozens of countries and thousands of partner relationships, every gap in your process is a gap in accountability
National offices fund programs that HQ discovers after the fact
Partner vetting is inconsistent across country teams
Producing evidence for 12 institutional donors consumes months per year
Volunteer programs run on spreadsheets and reported on estimates
Launching in a new country means building a new process from scratch
Partner selection is driven by precedent rather than structured criteria
Three roles. One source of truth
Secretary General / Director of Programs
Must demonstrate mission impact to the board and institutional donors at any moment
Head of Grants / Program Manager
Needs workflows that scale from 50-500 applications without adding proportional staff
Compliance and Reporting Officer
Needs audit-ready documentation
on demand, not assembled
under pressure
Every stage of the program lifecycle, in one platform
From open call to outcome evidence and institutional donor reporting, Optimy maps to how large NPO grantmakers actually operate
Publish your open call and pre-screen applicants automatically
- Branded portal carrying your organization's identity and language
- Eligibility pre-screening with instant automatic filtering and applicant notification
- Multi-language support for open calls across country operations
- 100% reply rate to every applicant, automated
- Organization database built automatically as applications arrive
Vet every partner consistently, with full documentation
- Automated checks against national charity registers (UK, US, Ireland, Canada)
- Custom compliance workflows for your specific due diligence standards
- Document collection: legal status, financial statements, governance documents
- Compliance flags and risk indicators surfaced before any funding decision
- Full compliance record per partner, preserved for audit
Apply consistent evaluation criteria across every country and every committee
- Automatic scoring against your mission pillars, strategic priorities, and eligibility criteria
- Peer review portal for multi-stakeholder evaluation committees
- Cross-program double-funding detection across all national offices
- HQ consolidated view of all country-level evaluations in real time
- Full decision audit trail: who scored what, who approved, and when
Coordinate volunteers at scale and capture contribution accurately
- Geolocated mission portal embeddable in your website or intranet
- Automated hour validation by mission coordinators
- Beneficiary enrollment, consent management, and GDPR-compliant data handling
- Volunteer contributions traceable to specific programs and funding sources
- Volunteers submit photos and testimonials for donor communications
Collect outcome evidence from partners without manual follow-up
- Automated follow-up surveys at each milestone, in the partner's language
- Structured outcome collection aligned to your theory of change and SDG commitments
- Beneficiary count, reach data, and qualitative case studies in one place
- Multimedia collection: field photos, testimonials, and outcome narratives
- SROI framework support and SDG mapping built into outcome data structures
Report to every institutional donor from one dataset, without reformatting
- Funder-specific templates pulling from one shared dataset
- Live dashboards for board meetings and executive briefings
- Export-ready charts and data tables for annual reports and donor presentations
- Full audit trail exportable for government and institutional donor audits
- 50% reduction in reporting prep time vs. Excel-based processes
Large NPOs running grantmaking programs at scale
From national health foundations to international development organizations, Optimy supports large NPO grantmakers worldwide
Multi-stage grant evaluation
with automated outcome tracking feeding directly
into board and donor
reporting
Multi-country partner grant management with compliance documentation and beneficiary tracking meeting institutional funder standards
Multi-program grantmaking consolidated in one platform with comprehensive funder reporting and complete compliance documentation
Built for the operational complexity of large-scale grantmaking
Multi-program Application Portal
Separate portals per program or country, with two-stage eligibility filtering
Partner Vetting and Compliance
Consistent standards across every country team, with full compliance documentation per partner
Scoring, Evaluation, and Governance
Regional committee review via controlled portal. Cross-program double-funding detection
Volunteer Coordination at Scale
Geolocated mission portal, automated hour validation, beneficiary enrollment, and consent management
Impact Measurement and Reporting
Automated outcome surveys, SDG alignment, funder-specific templates from one dataset
GDPR, Security, and Multi-country Compliance
GDPR-native, ISO certified, AWS-hosted in Europe. Granular access per role, region, and program
What large NPOs ask us before they start
Built for the scale of your mission
30 min tailored to your program structure, compliance requirements, and institutional donors
For large NPO grantmaking and program teams
Practical guides and tools designed for the specific demands of large NPOs
How to run more Grants with less effort
Learn how to gain operational efficiency in grant management by removing manual work, reducing rework, and building systems that scale without increasing cost or risk.
How to evaluate the real impact of your grant program
Learn how to evaluate the real impact of your grant program by embedding measurability, ROI logic, and decision-ready data into day-to-day operations.
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Security & Compliance in Corporate Volunteering
Learn where security and compliance gaps emerge in corporate volunteering and how identity decisions determine exposure long before incidents occur.