How EM Normandie manages its educational projects with Optimy
EM Normandie
EM Normandie is one of the oldest business schools in France, with campuses in France (Caen, Le Havre, Paris), Oxford, and Dublin — with Dubai and Vietnam campuses opening in subsequent years. The school focuses on three core social themes: disability inclusion, combating sexual and gender-based violence, and LGBT policy. Students are encouraged to develop and lead projects through associations, with professional oversight from a dedicated team. These projects translate classroom learning into real-world experience — and the school needed a platform to manage both scholarship allocations and student guidance activities end-to-end.
country: France (+ Oxford, Dublin) | use case: Scholarships & Student Projects | optimy product: Grant & Project Management
Too many tasks, too little time — and losing the personal touch
The EM Normandie team was managing student scholarship files and project monitoring manually — across disparate tools and email threads. As the team evolved, information sharing became inconsistent, and the individual relationship with each student was at risk of being lost.
- No single tool for sharing student files across the team — especially critical during transitions
- One-off emails couldn't support the personal, trust-based relationship the school wanted with students
- Scholarship stages (application → validation → payment) had no unified tracking system
- Time wasted on admin left less time for the meaningful student support work
One platform to manage A to Z — from file to payment
EM Normandie adopted Optimy as its all-in-one platform for managing both scholarship projects and student guidance activities. The Optimy team provided dedicated support and a transparent setup process, enabling the school to quickly realize significant time savings.
- Centralized student file management: All student information shared across the team in real-time — no information gaps during staff transitions or absences.
- Detailed, customizable application forms: Structured forms support meaningful, personalized engagement with students — replacing generic one-shot emails.
- Full scholarship lifecycle management: From application submission to board validation to payment disbursement — all stages tracked in one intuitive platform.
- Budget management & integrated messaging: Budget tracking and direct messaging with students consolidated in one tool — reducing scattered communications.
More time for students, less time on administration
With Optimy, EM Normandie's team now manages all scholarship and guidance activities with far greater efficiency — freeing up time to maintain the personal, trust-based relationships with students that are at the heart of the school's mission.
5+ campuses
France, Oxford, Dublin, Dubai, Vietnam
A to Z scholarship management
From student file to payment in one platform
Real-time team sharing
All student data accessible by the whole team instantly
More student time
Admin reduction frees staff for meaningful student support
All the small features allow you to manage everything from A to Z: from the student's file to the validation and actual payment of the scholarship.
Head of Balance & Inclusion Service — EM Normandie
EM Normandie replaced fragmented student management tools with a single platform covering scholarships, guidance projects, and payments — preserving the personal relationship with every student.
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