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Grant Management

How to run transparent grant projects

by Optimy
December 9, 2019 - Reading time: 3min
How to run transparent grant projects

Being transparent is very important when it comes to sharing information with your funders. Funders would like to know how and where their money are going to be spent on. They want to know what differences their support is going to make.  

When it comes to transparency on management of projects, you might think that it's enough to give access to all the information to whom feels concerned and that's it. Let us stop you right here: it's not enough. There are things to do in order for your grant management project to be successful, relevant and to make sure that the people who should know every update about it are aware of these news. Well, we thought it might be challenging for you to know where to start so here are our tips.

List all the details

The details section will help you be extremely precise with everything you want to tell about the project. But on what should you be precise? Make sure to know:

  • What the project is
  • How is the project going to run
  • What is the budget for the project
  • How is the project going to make a difference to anything
  • What are some of the issues that might be happening, and don't forget the solutions you think of
  • What are the success stories from previous projects that have been operated the same way and that you got insight from

If you use a tool, you should have all your information in one dashboard for each project you have. You should already have all the information ready for you, all you are required to do is extract the information you need.

Use data as an evidence to everything you talk about

Data is a good way to show that you have done your research hence you can put together such amount of information. Sometimes giving too many information without any evidence to support will make the reader question whether this is true or is just something made up.  

In any proposal or report that you write, you have to give no opportunity to the funder to question any details you give so having data alongside your information will be beneficial. A tool will be very beneficial when it comes to collecting a lot of data. No matter what information you have requested the grant management software to collect, it has collected all of it for you so you no longer have to go through piles of paper to collect any data you want the share with your funders.

Mention the awards you’ve received

Show what your foundation has to offer when it comes to showing off information to funders. Tell your success stories and awards you’ve received for doing what you do. This will help keep them at peace of mind whether or not you are good at doing what you do. If you receive awards doing what you do then there should be no question towards your foundation’s abilities.

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Let them know that they do make a difference

With all of the above points mentioned, make sure you also let the funders know that everything was possible with their help and with their thoughts of wanting to make better changes, improvements, and giving opportunities. When you show appreciation to the funders, it will let them know that with their help, anything is possible. This will also make them proud of what they have done in order to make the world a better place.  

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