Choosing the Right Grant Management Platform: 8 Key Features to look out for in your grant management solution

Most experienced grantmakers will tell you that using a mix of Excel sheets to manage a grant program is cumbersome and unsustainable. A successful grant strategy heavily relies on robust data management, deadlines, reports, and streamlined processes. To effectively manage your grant programs, you need a dedicated grant management software. But with so many options available, how do you choose the right one?

Why You Need a Grant Management Tool

A modern grant management software is an essential tool for any grantmaking organization. It helps you manage all aspects of the grant process in one place, ensuring efficiency, accountability, and collaboration among your team. A comprehensive grant management software is designed to assist with grant applications, reviews, approvals, communication, and reporting. Given the high stakes involved, choosing the right system is crucial.

Identify Your Needs

Before selecting a grant management platform, it's important to identify your unique needs. Here are some tips for doing this efficiently:

• Survey Your Grant Teams: Talk to your team members who are directly involved in grant projects. They can provide insights into the tools and features they need to be more effective.
• Map Out Your Current Processes: Visualize your current grant process to identify inefficiencies and areas for improvement. This can also help you understand which features are essential in a grant management software.
• Focus on Pain Points: Identify the specific challenges you face, such as building grant forms, managing email applications, or tracking project progress. This will help you find a system that addresses your critical needs.
• Consider Future Growth: Think about where your organization is headed. You might need a system that can scale as your grant program expands.

With a clear list of needs, you'll be better equipped to find a grant management tool that meets them.

8 Key Features to Look for in a Grant Management Solution

Every grantmaking organization is unique, but certain features are universally beneficial in a grant management software. Here's what you should look for:

1. Grant Forms: A robust grant form editor should be intuitive, flexible, and capable of capturing all necessary information. It should also allow for easy customization to suit different projects.
2. Project Management: Look for a grant management platform that offers comprehensive project management features, such as task assignments, calendars, team collaboration, and reporting tools.
3. Data Processing: The best grant management tool should streamline data processing, allowing you to centralize all your grant data and easily filter, sort, and analyze it.
4. Communication Tools: Effective communication is critical in grant projects. Ensure your chosen system has a solid messaging center for seamless communication among teams and with grant applicants.
5. Security: Given the sensitive nature of grant data, security should be a top priority. Look for features like GDPR compliance, secure hosting, regular backups, encryption, single sign-on (SSO), and audit trails.
6. User Interface: A user-friendly interface can significantly impact productivity. During a demo, assess whether the software feels intuitive and easy to use.
7. Budget and Scalability: Choose a system with flexible pricing that can scale with your organization's growth. Ensure there are no hidden costs, and that the platform can accommodate more projects and users as needed.
8. Projects Evaluation: Gain insights into effective project evaluation in the CSR and Social Impact landscape and understand challenges and potential solutions for an increased branded experience and higher impact project evaluation.

Choose a System That Meets Your Needs

After identifying your needs and understanding the key features to look for, it's time to choose your grant management solution. If you want to know more about the main technology players in the CSR industry read this blog article. 

Discover Optimy: A Leading Grant Management Software

At Optimy, we understand the challenges grantmakers face, which is why we designed our grant management platform to address all the pain points of the grantmaking process. Our platform streamlines  grant applications, reports and workflows, automates tasks, and enhances collaboration among teams. 

If you'd like to learn more about how Optimy can support your grant management, click here to schedule a demo.

‍