Without a clear plan, things can get a little messy. A lot of things within the project will be unclear. What does this mean for sponsorship managers? For your sponsorship results, it means you have a budget but not knowing or understanding where each cent of your budget goes to - if something happens, you’re unsure of what to do next. The thing is, in order to achieve better results with the project you’re sponsoring, you will need to understand every step you take and have an overall clear vision. If something comes up as a surprise, at least you can solve the problem on time because you actually UNDERSTAND it.
Having a workflow is very important because it will allow you to have a clear vision of the whole project. Every action plan that you plan to take within the workflow will have an added value to it.
Having a clear vision means that you will understand why you are doing the project and you can easily put several action plans together to create a workflow. Once you understand it, each task will be adding some value to some element that will help you achieve your overall project goal. This will allow you to have an understanding why you do a certain task first and other tasks after. If any issue arises during the project, at least you will have an understanding of what action can be taken to solve the problem. Perhaps during the planning process, you may come across an alternative way to do a specific task so if the selected option wasn’t as planned - then the alternative way can be the solution.
Having a clear goal can help you figure out the right tasks for each process in order to help you achieve your project goals. Clear vision helps you understand what it takes to achieve your goals and having a clear goal for each process in the workflow is like planning actions that needs to be taken and everyone that’s involved in the project knows exactly what to do inorder to get that certain task done.
In any project at all, there will be budget and you must ensure that you are getting the most out of the project that you have. When you manage your workflow, you will understand exactly where each penny of your budget is going and you will be able to perhaps look for alternative ways to do it that will cost less - as each projects are different and there are many deals on nearly everything - searching around to save budget also works and the rest of the budget can go to something else or perhaps save for something that may need more funding later on in the project.